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ADDENDUM DISTRICT CONSTITUTION AND BYLAWS ARTICLE XVII - ADDENDUM APPLICABILITY A. This addendum details a generic constitution and bylaws for ASA Districts. The articles are assigned numbers that continue the established sequence for ASA constitution and bylaw articles for simplicity and ease of reference. Frequently, use is made of ASA articles by applying them at the District level in an analogous way. This means that "ASA" is understood to be replaced by "ASA District", "President" by " District President and so forth. B. Districts may choose to establish and maintain additional administrative and operating procedures specifying their preferences for doing business, particularly in those areas where options are indicated. Alternatively, a District may write, adopt and maintain a separate constitution and/or set of bylaws. ARTICLE XVIII - DISTRICT IDENTIFICATION AND ADDRESS A. The Districts of ASA, as provided for in ARTICLE VI, shall be identified by number and descriptive area with the following descriptors for current Districts: * District 1 - Mesa (West of Power Road, nearby cities, and Scottsdale) * District 2 - Tucson (and metropolitan area) * District 3 - Yuma (and metropolitan area) * District 4 - Apache Junction (Power Road - East) * District 5 - Northwest Valley (North of I-10, West of I-17) B. Names of new Districts and name changes for existing Districts must be approved by the Board of Directors of ASA. C. The official address of a District shall be the Arizona residence of the currently serving President. ARTICLE XIX - ACTIVITIES AND PARTICIPATING PARKS A. The scope of District activities shall include all items of ARTICLE III that are applicable and supportable at the District level and the promotion and conduct of District tournament and league team play as detailed in ARTICLES XXVII and XXVIII. B. A schedule of significant District activities and events for the upcoming season shall be provided to the Secretary of ASA in the spring of every year. C. The tern "Park" is used in these articles as a shorthand word for any facility having one (1) or more shuffleboard courts such as a club, public recreational center, mobile home or travel trailer park, housing development, RV resort, etc. Some or all of these Parks may be said to be participating in ASA activities. D. An existing or candidate Participating Park must meet the following qualifications : * It has enough District members in residence or otherwise affiliated to support at least one (1) league team. * It hosts one (one) or more league teams, or, if a candidate Participating Park, desires to host one (1) or more league teams and has enough acceptable courts to support at least one (1)team according to the District's league team playing rules. * It agrees to allow members from other District league teams, including\those from other Participating Parks, to play on their courts according to published schedules of league team matches. * If it hosts District sanctioned tournaments, or desires to do so, it must agree to allow any ASA member to play in the tournaments on the published tournament dates, whether residing in the District or not. E. The District's Board of Directors shall decide whether to accept or regect a candidate Participating Park based on the above criteria and judgments on court conformity, condition or playability. Similarly, the Board can prohibit further District play at any existing site where the condition of the courts has deteriorated to such an extent that the courts no longer offer fair, enjoyable competition. ARTICLE XX - MEMBERSHIP AND DUES A. Provisions of ARTICLE V shall govern District membership and dues and ASA assessments. Annual membership cards shall identify the District and the playing season, for example, 2006-2007. The expiration date shall be 31 December (year 2007 in the example) but, for greater efficiency, cards may be issued in October or November of the prior year, presumably at league/team organizational meetings or the District Fall Meeting. B. Enrollment of members, collection of dues and maintenance of membership lists may be accomplished primarily by League Officers or these functions may be performed for the entire District by an Officer or presidential Appointee. ARTICLE XXI - OFFICERS AND THEIR ELECTION A. Provisions of ARTICLE VII shall apply in an analogous fashion to the definition and election of Officers for existing Districts with the following modifications: * A District may choose to have only on (1) Vice President. * ARTICLE VII sub-elements A.2 and D do not apply unless the position of District Executive Director is strictly analogous to that for ASA. * A District may choose to define additional Officers, such as an Executive Director subject to election, and the immediate Past President. * The term of an elected Officer shall be on (1) year beginning on 1 April following his/her election at the Spring Meeting. B. Election voting procedures of Subsection A above shall also apply to the election. of the initial set of Officers for a newly created District except that the ASA President shall serve as the presiding officer. At least thirty days prior to the date of the election, he/she shall appoint an ad hoc Nominating Committee and Secretary consisting of candidate ASA members living in the area to participate in the election. All prospective ASA members residing in the newly created District shall be allowed to vote at this special election meeting. ARTICLE XXII - BOARD OF DIRECTORS, EXECUTIVE COMMITTEE AND MEETINGS A. The Board of Directors of a District shall include all Officers and League Presidents. A District may choose additional specified League Officers and Appointees by the District President to serve on the Board. B. A District also may appoint additional specified people to the Board so that members residing or affiliated with a particular Participating Park are insured of representation on the Board of Directors. C. ARTICLE IX applies in an analogous fashion should a District choose to maintain an Executive Committee or Board. D. A District may conduct as many regular Board of Directors Meetings as it chooses but one (1) annual Spring and one (1) annual Fall Meeting are required. These required Meetings shall occur before the dates specified for the analogous Meetings of the Board of Directors of ASA. Furthermore, all regular Board Meetings shall be open to all District members. E. ARTICLE XIV and Sections C and D of ARTICLE VIII shall apply in an analogous fashion to District Meetings with the following modifications : * A special Meeting shall be called by the President upon written request by at least one-third (1/3) of the current ASA members of the District. * Notifications of meetings are required on or before the dates detailed in ARTICLE VIII but such notifications do not necessarily have to be by direct mail or executed by the District Secretary (also see ARTICLE XXVI) * The order of business and its sequence at regular District Meetings shall generally follow that detailed in Subsection D, ARTICLE VIII, except that modifications, including some deletions and additions tailored to meet District requirements and preferences, of the agenda my occur between the "Treasurer's Report" and "New Business". * The order of business at a special District Meeting of the Board shall be : roll call of Board members to be recorded in the minutes, reading of the minutes of the last Board Meeting, the business for which the meeting was called, and adjournment. * A District may choose to conduct district-wide meetings following regular Board Meetings with coordinated agenda and allowing specified participation and voting rights to any ASA District member in attendance. I A District may choose to adopt ASA criteria for Notice of Motions but may specify its own criteria. ARTICLE XXIII - DUTIES OF OFFICERS AND APPOINTEES
A. The President shall perform all duties specified elsewhere in this constitution and bylaws and the following : ARTICLE XXIV - COMMITTEES ARTICLE XXV - FINANCIAL MATTERS ARTICLE XXVI - COMMUNICATION AND RECORDS ARTICLE XXVII - TOURNAMENTS ARTICLE XXVIII - LEAGUE PLAY ARTICLE XXIX - AMENDMENTS |