ARIZONA SHUFFLEBOARD ASSOCIATION, INC.

Organized August 10, 1963
Affiliated with National Shuffleboard Association, Inc.
(A Florida Corporation)

CONSTITUTION AND BYLAWS
(Revised 12-1-2010)

ARTICLE I - NAME

 The name of this association is the ARIZONA SHUFFLEBOARD ASSOCIATION, INC.
Referred to in this constitution and bylaws as ASA. The address of ASA shall be the residence of the currently serving President within the state of Arizona. ASA is incorporated as a non-profit organization and is exempt from Federal Income Tax under Section 501 (c) (7) of the Internal Revenue Code Effective July 1969.

ARTICLE II - PURPOSE AND POLICY

The purpose of ASA shall be to promote interest and play in the game of Shuffleboard for the greatest enjoyment of all players. The policy of ASA shall be non-profit, non-sectarian and non-political.

ARTICLE III - SCOPE OF ACTIVITIES

* Encourage the construction of shuffleboard courts on which the game can be played by
publicizing the information necessary to meet minimum standards established by ASA
for construction of good courts and supplying all interested parties with same.
* Provide and keep updated instructions as to the “care and upkeep” of shuffleboard
courts.
* Provide and keep updated the official ASA Rules of the Game.
* Provide all charts, membership cards and such other items necessary for uniformity of all
materials used regularly on a state wide basis. Districts may purchase these items at
cost from the ASA Supplies Chairman.
* Encourage the Districts to conduct schools for players to become tournament officials
and certify them as such.
* Promote, sanction and supervise official championship tournaments to be played
pursuant to its published tournament regulations.\*Encourage and assist its members in
conducting the many other kinds of shuffleboard contests and activities promoting
improved play and enjoyment.
* Assist its members, when requested and to the extent possible, in any shuffleboard
problems they may have.
* Publicize the existence and activities of ASA to the greatest extent possible and
encourage membership in ASA.
* Do anything consistent with the stated purposes of ASA so that more players will get
increased pleasure, relaxation and healthful exercise from shuffleboard.

ARTICLE IV - FISCAL YEAR

The fiscal year shall be from April 1st to March 31st.

ARTICLE V - MEMBERSHIP AND DUES

A. A person becomes a member of ASA by paying the annual membership dues
required by the particular ASA District he/she joins. District membership is available
to any permanent or winter resident living within the District and to any short-or long-
term visitor regardless of the availability of shuffleboard courts at hi/her place of
residence and level of participation in ASA activities, such as league team player,
non-league player, or independent player.
B. Membership Assessment:
1. District Presidents shall report on their Districts” total memberships at the annual
Spring Meeting and these numbers shall be the basis for next season’s assessments
by ASA.
2. The annual District assessment is based on the current amount per player
Established by the ASA Board of Directors. Although not requiring an amendment to
This constitution and bylaws, any proposed change in the currently prevailing
Assessment must be approved by two-thirds (2/3) vote of the ASA Board of
Directors, a quorum being present. For reference purposes only, the 2006
assessment was fifty cents ($0.50) per District member.
3. The ASA Treasurer shall send out notices to District Treasurers in early November.
With payment to be received by the state prior to the annual Fall Meeting.

ARTICLE VI - DISTRICTS

A. ASA playing areas are organized into Districts, each with its own administration. The
Board of Directors of ASA may, at any time, change the areas of existing Districts
and/or create new Districts. A suggested generic constitution and bylaws for Districts
is an addendum to this constitution and bylaws.
B. The following factors, at a minimum, shall be considered by the Board of Directors of
ASA in deciding whether a new District should be created - growth potential of the area,
Suitability of candidate courts, number of prospective new ASA members as determined
by a survey, number of separate shuffleboard facilities available, and total number of
Courts available.
C. Upon creation of a new District, the ASA President shall call a meeting of all potential
Members for the purpose of electing the first District Officers in the manner set forth in
ARTICLE XXI of the addendum

ARTICLE VII - OFFICERS AND THEIR ELECTION

A. The officers of ASA shall be President, First Vice President, Second Vice President,
Executive Director, a Secretary and a Treasurer.
1. The term of elected officers shall be (1) year beginning with installation at the
annual Spring Meeting and ending when their successors are installed at the next
annual Spring Meeting.
2. Currently serving officers may be nominated to succeed themselves except that
A President may not be nominated for a fourth (4th) consecutive term.
3. The Executive Director position is not an elected office but is automatically assumed
By the immediate Past President. He/she serves in this position until the President
serves out his/her term(s) of office.
B. The election of officers shall take place at the Spring Meeting of the Board of Directors
according to the following procedures :
1. After an announcement of all offices to be filled, the Nominating Committee shall
present a slate of officers, one candidate for each elective office. Each nominee is
announced and considered separately, starting with the office of President.
2. For each office in turn, the presiding officer requests and permits additional
Nominees from the floor, if any. He/she then declares the nominations closed.
3. A vote is then taken and recorded according to the following dictates:
a. A nominee must receive a majority of votes to be elected.
b. If there is only one (1) nominee for an office, the presiding officer shall direct the
Secretary to cast a single ballot for the nominee.
c. The voting shall be by secret ballot if there is more than one (1) nominee for an
office. The presiding officer shall then appoint three (3) people to distribute,
Collect and tally the votes.
d. In the event there are more than two (2) nominees for an office, and non receive
a majority of the votes cast on the first ballot, a run-off vote is taken between the
two (2) nominees receiving the greatest numbers of first-ballot votes.
e. After the votes are recorded, the presiding officer declares that the winning
nominee is elected
C. Vacancies in elective offices shall be filled by presidential appointment. Appointees
serve until new elections are conducted at the next Spring Meeting. However, if the
vacancy is in the office of President, the First vice President shall assume the office
For the remainder of the term. If for any reason the First Vice President cannot
assume the office of President, then, and only the, shall the Second vice President
assume the office of President. Finally, the Secretary must call for a special ASA
election if the Second Vice President is unable to serve as Present.
D. The President also shall appoint a replacement for the Executive Director should he/she
be unable to continue in this position. The replacement serves until the President
serves out his/her term(s) of office.

ARTICLE VIII - BOARD OF DIRECTORS AND MEETINGS

A. The Board of Directors shall govern ASA and be comprised of the following :
1) Officers as detailed in ARTICLE VII; 2) ASA District Presidents, First and Second
Vice Presidents, Secretaries, Treasurers, and Executive Directors, I.e., Immediate
Past Presidents; 3) the State Web Site Manager, and 4) additional Directors
appointed from each District as described below in Subsection B. Any newly
Elected District Officers and Executive Directors, who are not existing members of
The Board, may attend the Spring Meeting as Non-voting members.
B. Directors from a District shall be appointed to three-year (3 year) terms by the ASA
President at the annual Spring Meeting based on recommendations by the District
President. Subject to approval by the ASA President, the District President names a
Replacement Director should a vacancy arise. A District is allowed one (1) Director for
Each two hundred (200) or majority thereof of paid up ASA members. However, any
District is allowed at least one (1) Director regardless of number of paid up members.
C. The ASA shall conduct two (2) regular meetings of the Board of Directors per year, a
Spring Meeting held in March and a Fall Meeting held in December. Other meeting
Dictates are as follows :
1. The Board shall hold other meetings as may be deemed necessary to fulfill its duties,
or at the call of the President, or as requested in writing by at least one-fourth (¼) of
the members of the Board of Directors.
2. The Secretary shall mail written notice of regular meetings and those described in
the above sentence to all Board Members at least ten (10) days prior to each
meeting.
3. Special meeting of the Board may be called for a specific purpose with five (5) days
notice by mail required.
4. The President determines the date and location of all Board meetings and makes
associated arrangements
5. A majority of Board Members shall constitute a meeting quorum.
6. All Board Members and the Web Site Manager have equal voting power at all
Meetings of the Board of Directors.
7. Absentee and proxy voting are not allowed at any Board meeting.
8. As detailed in ARTICLE XVI and all ASA Special Procedures, identical Notice
Of Motion criteria apply to proposed changes in ASA Official Rules and other areas.
D. The order of business at all meetings shall be :
1.Roll Call of Board members - to be recorded in minutes
2. Reading of the minutes of last meeting
3. Report of the Treasurer
4. Report from the President
5. Comments from a National representative if in attendance
6. Communications
7. Reports or comments from each District
8. Reports from Special Committees
9. Reports from Standing Committees
10. Unfinished business
11. New Business
12. Election and installation of Officers (Spring Meeting only)
13. Adjournment

ARTICLE IX - EXECUTIVE COMMITTEE

The ASA Executive Committee composed of the Officers may meet between board meetings.
It may also meet in an emergency situation to solve an urgent problem. A majority of the
committee shall constitute a quorum and absentee and proxy voting are not permitted.

ARTICLE X - DUTIES OF OFFICERS AND DIRECTORS

A. The President shall :
* Preside at all meetings (regular or special) of ASA and shall conduct the meeting in
accordance with the parliamentary authority adopted by ASA.
* Determine the date, time and place for meetings and make all arrangements.
* Perform all duties as are deemed required of the office or as specifically ordered by
the Board of Directors.
* Appoint Special Committees as the need arises.
* Appoint Chairmen of Standing Committees and one member from each of the
remaining districts for each committee, if necessary.
* Appoint Directors from Districts with recommendations from District Presidents.
* Work with the Treasurer and other officers to prepare a budget for the coming year.
* Serve as an ex-officio member on all committees except the Nominating Committee.
* Appoint at least thirty (30)days before the annual Spring Meeting a Nominating
Committee of not less than five (5) members, one from each district, to select a
candidate for each elective office.
* Remain as a member of the board of Directors as the Executive Director upon
completion of his/her term(s).
* Be a signatory on all ASA accounts in the event that the Treasurer is unable,
disabled or otherwise not able to sign ASA checks.
B. The First Vice President shall :
* Serve as aid to the President.
* Assume and perform all duties of the President during the absence or incapacitation
of the President.
* Perform such duties as may be assigned by the President or the Board of Directors.
C. The Second Vice President shall:
* Serve as aid to the President.
* Assume and perform all duties of either the First Vice President or President in their
designated order during their absence or inability to preside.
* Perform such duties as may be assigned by the President or the Board of Directors.
D. The Executive Director shall :
* Be a special assistant to the President.
* Perform such duties as may be assigned to him.her by the President.
E. The Secretary shall :
* Fully and accurately record the proceedings of all regular and special meetings of
ASA.
*Attend to all correspondence.
* Be in charge of the files and records of ASA.
*Keep a record of the number of members of the Board of Directors. This list shall include
names, addresses and phone numbers.
* Cause natices of meetings to be sent at least ten (10) days in advance of regular
meetings and at least five (5) days in advance of special, specific purpose meetings.
* Be a signatory on all ASA accounts in the event that the Treasurer and President are
unable, disabled or otherwise not able to sign ASA checks.
* Perform such other duties as may be assigned by the President or Board of
Directors.
F. The Treasurer shall :
* Be the sole custodian of the funds of ASA.
* Keep a full and accurate record of all transactions.
* Prepare and present a report at each ASA meeting.
* Be in sole possession of ASA checkbook and/or savings accounts.
* Have custody of the ASA seal.
* Prepare annual membership assessment statements and send to each District
Treasurer in October.
* Deposit all receipts of dues and other income of ASA in a checking account or
interest bearing savings account in the name pf ASA.
* Issue checks for the purchase of operating supplies, postage, telephone and other
necessary expenditures within the budget upon approval by the Board of Directors.
* Insure that no person shall inure a benefit from the net income of ASA.
* Issue receipts for cash and request receipts for reimbursement.
* Submit all records for audit before the annual Spring Meeting.
* Be bonded, if desired, for his/her protection and the protection of the ASA Board of
Directors. The cost of said bonding shall be paid by ASA.
* Prepare the reports required for non-profit status that include bank balances of
Districts and any Leagues that maintain such accounts.
* Perform such other duties as may be assigned by the President or Board pf
Directors.
G. Directors shall :
* Assist the District Presidents as needed.
* Attend ASA Board Meetings.
* Perform such duties as may be assigned by the ASA President, District President or
the Board of Directors.
H. All officers shall turn over all materials to their successors within two (2) weeks after
their successors are elected.


ARTICLE XI - STANDING COMMITTEES

A. As soon as possible after election, the President shall appoint Standing Committee
Chairmen and a member, if necessary, from each of the remaining Districts for each
Committee. These Standing Committees are as follows :
* Rules of the Game
* Historical
* Publicity
* State Supplies
* Hall of Fame (Refer to Hall of Fame Special Procedures)
B. Each chairman shall keep a procedure book in which committee activity is noted with
regard to what was done, how it was done, the Success or failure of efforts and any
expenses incurred. This shall be turned over to the new chairman within two weeks of
appointment.
C. Chairmen shall make reports to the Board of Directors when requested by the President.
D. A majority of the committee shall constitute a quorum.

ARTICLE XII - Special Committees

A. The President may appoint Special Committees as necessary. The Chairmen shall
maintain procedure books to be kept as permanent records by ASA. Nominating,
Auditing and Bylaws Committees are considered Special Committees.
B. Recurring Special Committees such as State Singles, ISA State Qualifying and Team
Championship events should have continuity from year to year. When the Special Committee has finished its work, detailed records of what was done, how it was done,
and an accounting of incurred expenses, if any, shall be turned in to the ASA President
for inclusion in the permanent records of ASA. Successive committees can use this
procedure book as a guideline with which to refine the procedures.

ARTICLE XIV - PARLIAMENTARY AUTHORITY

ROBERT'S RULES OF ORDER NEWLY REVISED shall govern ASA meetings in all cases
where they do not conflict with this constitution and bylaws.


ARTICLE XV - AFFILIATION WITH NSA

A. ASA shall maintain continuous affiliation with the National Shuffleboard Association, Inc.
(NSA) and pay such dues as may be requested.
B. The President shall appoint a representative annually to the NSA Board from each
District and serve himself/herself for a term of one (1) year. Notification of such
appointments shall be sent to NSA and to District Presidents. When possible these
representatives shall attend meetings of the NSA Board of Directors.

ARTICLE XVI - AMENDMENTS

This constitution and bylaws may not be suspended but may be amended by a two-thirds (2/3)
vote at any meeting of the Board of Directors, a quorum being present, provided that written
notice and complete wording of such amendment shall have been mailed with the meeting
notice to each Board Member.